Author's Instructions

Format of the Submission

Send the paper electronically according to the instructions for registering, formatting and submitting on the page paper procedure.

The submission must be original, and must not be submitted anywhere else, or already accepted by any other conference or journal.

The selection of papers is made on the basis of review, by the program committee. Acceptance of papers will be based on the originality of work, on the suitability of the topic to the conference, and on the overall quality of your submission.

In the conference, there will be three categories of presentations, i.e. full papers, short papers and position papers. Papers may be submitted in the following categories:

SCIENTIFIC / TECHNICAL PAPER: You may submit your paper either as a full paper, (max. 20 pages), or as a short paper (preferred max. 12 pages). Presentation time in the conference is 30 minutes for full and 20 minutes for short papers.

POSITION PAPER: Research projects of any scale are invited to illustrate innovative concepts, theories, prototypes, or experiences. The position paper (work-in-progress) is preferred to be max 8 pages. The presentation time of position papers is 15 minutes. The papers may be improved, based on the discussion and comments (if any), to be published in the final publication.

The pre-print, including all papers, will be distributed in the conference. The final proceedings including improved papers will be distributed after the conference and published (currently, the organisers reserve the right to change the publisher if needed) by IOS Press (Amsterdam) for international distribution. The editing committee has right to withdraw the position papers that are not improved according to the comments given in the conference and by the program committee.

IMPORTANT: Please use only "English fonts" (ANSI/ASCII or UTF-3) in your paper, and include all the fonts you used. No extra hidden codes, nor any other features that are specific to a special computer (or language) environment should be included in any form. Otherwise reviewers may not be able to open and read your paper. Once a submitted paper is found to be unreadable, the reviewing process may be stopped automatically without asking the second submission.

Publication Procedure of Conference Papers

Step 1. Author and paper registration

The author will registrate the paper by using the "Abstract Submission Interface" in the EJC Paper Portal. In the registration phase

  • the author(s) give required contact and paper information, including the paper abstract;
  • as a response a unique paper code and a password for further communication is given by the system.
The paper code and password (login information for the next steps) for further is also given by email. Because of that check carefully the validity of the email address registered to the system.

Please, do your paper registration only once to avoid confusion in the paper management process.

Step 2. Submission of a paper for review

The paper will be uploaded to the EJC Paper Portal according to the instruction given below:

  • Prepare your paper using Word or TeX according to the formatting instructions included in the zip packages.
  • Additional instructions and tools for the preparation of an electronic camera-ready manuscript (in Word or LaTeX) are available on page http://www.iospress.nl/service/authors/latex-and-word-tools-for-book-authors
  • Produce PDF-file of your paper to be submitted for review; the file name of your paper must be Pnnn, in which nnn is your paper number in three digit format - e.g. paper number 34 is submitted as a file P034.pdf
  • Login to the EJC Paper Portal by using the "Paper Submission Interface". In login please use your paper code and password given by the system as login information;
  • Upload your paper to the system according to the guidelines given in the EJC Paper Portal

The paper may be re-uploaded - the latest upload is valid.

Step 3. Submission the "conference version" of the paper

The authors are expected to improve the paper according to the comments of the reviewers. The final "conference version" of the paper will be submitted according to the instructions given below and by taking into account the page limits of the paper category (full / short / position):

  • Improve your review version of the paper (Word or TeX) according to the comments and instructions of the reviewers.
  • Additional instructions and tools for the preparation of an electronic camera-ready manuscript (in Word or LaTeX) are available on page http://www.iospress.nl/service/authors/latex-and-word-tools-for-book-authors/
  • Prepare a zip-package including the following items:
    • Word: (1) main source file and (2) pdf-file of the paper; the file names inside the zip package are derived from the paper number in three digit format - e.g. the zip package of paper 34 includes files P034.doc and P034.pdf. The naming of the zip package follows the same naming convention - in the case of paper 34 the zip file is P034.zip.
    • TeX: (1) a directory including TeX source and style files, and (2) a pdf- file of the paper; the directory including TeX files has name Pnnn-texfiles and the pdf-file has name Pnnn.pdf, in which nnn is paper number in three digit. In the case of paper 34 the zip package has file name P034.zip. It includes a directory P034-texfiles and the file P034.pdf.
  • Login to the EJC Paper Portal by using the "Paper Submission Interface". In login please use your paper code and password given by the system as login information;
  • Upload your paper to the system according to the guidelines given in the EJC Paper Portal

The zip-package may be re-uploaded - the latest upload is valid.

Step 4. Submission of the final paper

The selected papers will be published after the conference in the final journal publication by an international publisher after the conference. The selection is made by the Programme Committee based on the review after the conference. The papers accepted for the final journal print must be edited according to the comments given by the programme committee; discussions during the conference must be taken into account in the final paper.

Submission procedure of the final version of the paper is the same as in the Step 3.

The Programme Committee has right to withdraw any paper from the final journal publication, if the proposed improvements are not implemented or if the paper is not technically prepared according to the formatting rules. The programme committee has also right to withdraw the paper that is not uploaded to the paper management system for final editing inside the given time frame.

The final journal print is indexed e.g. by Google Scholar, DBLP, Scopus and based on annual review in Web of Science.